The functionalityPublipostageis used to automatically send information by email from a SookSook publication.

Concretely, when a user publishes information on a profile, for example a machine, equipment or installation, this function allows the content to be sent to the people concerned.

What is it for

It allows you to transform a SookSook publication intoautomatic information message.

Examples of use:

• inform that equipment isreturned to service ;
• warn of ainstallation shutdown ;
• report atroubleshooting in progress ;
• broadcast amaintenance report ;
• send asafety information ;
• warn of ascheduled intervention ;
• communicate adiagnosis, control or inspection ;
• share a post with a profile’s followers.

Simple example

A technician publishes on the profile:

“FB-40 distributor returned to service after intervention.”

With direct mail, this information can be automatically sent by email to the relevant people: maintenance, operations, security, users, external companies, etc.

Role of settings visible on the page

Allow mail merge
Allows you to activate or not the automatic sending of emails.

Keywords
Allows you to target certain publications based on the words present in the content.
Example: “restart”, “failure”, “maintenance”, “stop”.

Publication choice
Allows you to choose what is sent:

• only the text of the email;
• only the text of the PDF;
• only the PDF;
• both ;
• or all of the elements.

Publication category
Allows you to filter the types of publications to send:

• Diagnosis / Control / Inspection;
• Maintenance;
• Repair / Troubleshooting / Work.

Negative keywords
Allows you to avoid sending certain unnecessary or unrelated publications.

The advantages

This feature avoids having to redo the same message several times by email.
The user posts once on SookSook, then the information can be automatically distributed to the right people.

Above all, it provides:

• saving time;
• better dissemination of information;
• fewer forgettings;
• better traceability;
• clearer communication between field, maintenance and operations;
• centralized information on the profile concerned;
• a quick alert for subscribed people.

The pagepublipostageallows you to configure the automation of distribution of publications carried out inSookSook.

This feature is used to:

• automatically send emails,
• broadcast notifications,
• transmit publications,
• alert contacts,
• automate field/office communication.

1. Purpose of direct mail

Direct mail transforms a field publication into automatic communication.

Exemple

When an agent posts:

• a moment of security,
• a report,
• a breakdown,
• a diagnosis,
• an intervention,

the system can automatically:

• send an email,
• notify subscribers,
• broadcast to a contact list,
• transmit to those responsible,
• feed a workflow.

2. “Subject” field

The field:

publipostage

allows you to define the subject used in automatic emails.

Possible example

3. Email Template

The area:

email template

allows you to personalize the content of messages sent automatically.

This allows:

• to add a personalized text,
• insert field information,
• adapt the tone of notifications,
• structure automatic newsletters.

4. Choice of publications concerned

The section:

Choice of publications

allows you to define which posts trigger automations.

Examples of publications

5. Filtering by categories

The user can select the relevant categories.

Visible example

6. Choice of recipients

The system allows you to define who to automatically send publications to.

Exemples

7. Delivery methods

Direct mail can:

• sending e-mail,
• newsletters,
• automatic notifications,
• publication workflows,
• transmissions to external systems.

8. Personalization of messages

The large text box allows:

• add personalized content,
• insert instructions,
• add security information,
• structure the message sent.

Exemple

A field publication can automatically generate:

• the title,
• the author,
• the machine,
• the risks,
• PPE,
• the photos,
• the attached documents.

9. “EDIT” button

The button:

MODIFIER

allow :

• to change the visibility rules,
• manage access,
• secure settings.

10. Saving settings

The button:

Save changes

backup:

• automation rules,
• filters,
• email templates,
• the selected categories.

11. Field and office utility

Direct mail connects:

12. Concrete example

Elevator technician

When he publishes:

Elevator safety moment

SookSook can automatically:

• send an email to those responsible,
• notify subscribers,
• transmit to the teams,
• archive the publication,
• integrate the data into the history.

13. Vision SookSook

Dans SookSook, direct mail transforms:

a simple field publication

en

automated and traceable information flow.

14. System Philosophy

Direct mail allows:

• rapid communication,
• better responsiveness,
• structured distribution,
• real-time supervision,
• continuity between field and office.

Each publication can thus become:

• an alert,
• a newsletter,
• a notification,
• a proof,
• an operational monitoring element.