Document holder lockable with individual padlock

Le document holder lockable with individual padlockis a simple system that makes it possible to secure the management of mandatory documents linked to an intervention.

It may contain for example:

Work authorization Permit to enter Fire permit Risk analysis Prevention plan Lockout/delockout Atmosphere measurement Attendance sheet Operating procedure Site documents

Principle of operation

Before the start of the work, the necessary documents are placed in a briefcase dedicated to the intervention.

Each participant or each company present on the site can place theirindividual padlockon this briefcase.

As long as a padlock is present, this means:

A person or team is still involved in the intervention. The documents must not be returned. The work should not be considered complete. Recommissioning must not be started without verification.

Why lock documents

In many interventions, security documents are returned too early when there may still be:

an area worker,
a subcontracting team in action,
unfolded material,
active logging,
authorization still necessary,
an unresolved risk.

The lockable document holder avoids this situation.

It materializes a simple rule:

As long as there is a padlock, there remains a site presence or responsibility.

Visual proof of site presence

The padlock becomes an immediate indicator.

If a padlock remains on the briefcase, this means that the intervention is not completely closed.

The client, the works manager, the operator or maintenance can quickly see that:

the site is still active, the documents cannot be released, the area has not been completely restored, the return to service must wait.

Concrete example

An intervention requires:

1 work permit 1 entry permit 1 fire permit 1 risk analysis 1 record sheet

The documents are placed in the briefcase.

Each company puts its padlock down:

Mechanical company: 1 padlock Electrical company: 1 padlock Cleaning company: 1 padlock Lookout/supervisor: 1 padlock if necessary

When each team has finished, they remove their padlock.

When the last padlock is removed, this means that all known presences have been lifted and that the return of the documents can be considered.

What this brings to SookSook

In SookSook logic, this system reinforces:

security, traceability, coordination, prevention, field evidence.

It makes it possible to link physical presence on site with administrative and security documents.

The briefcase becomes a field control point:

Documents present Padlocks present Stakeholders engaged Work in progress Restitution blocked

The document holder lockable with an individual padlock allows security documents not to be returned while a site presence is still active. Each speaker or company places their padlock on the briefcase. As long as a padlock remains in place, documents such as work authorization, entry permit, fire permit or risk analysis cannot be returned. This principle avoids premature restitution and secures the end of the intervention before any return to service.