4. Sources of data to integrate

A wealth of field data that is often under-exploited

In SOOKSOOK, automation does not rely on a single source.

👉 It is based on acomplete information production ecosystem.

Every action, every interaction, every document can become:

➡ usable data
➡ a structured flow
➡ an ERP entry

👉 It is this multiplicity of sources that makes the power of the system.

4.1 Publications: the operational heart

The publications represent themain source of field information.

They directly translate what is experienced and achieved.

🔹 Post Types

• intervention reports

• safety moments

• incidents

• observations

• anomalies

• feedback

• reports

🔹 Business value

Each publication contains:

• a real context

• a diagnosis

• an action

• traceability

👉 This is dataready to be transformed into ERP objects :

• avis

• OT

• events

• historiques

4.2 Forms: data structured from the start

The forms allow you tostructure information as soon as it is entered.

🔹 Examples

• prevention plans

• work permit

• inspections

• risk analyzes

• security forms

• standards

• protocoles

• controls

🔹 Benefits

• required fields

• normalized data

• consistency

• direct exploitation

👉 Unlike free text, the form is:

already ready for ERP integration

4.3 Internal messages: capturing informal information

Much of the information circulates informally:

👉 messages
👉 quick exchanges
👉 alerts

SOOKSOOK turns this into an opportunity.

🔹 Operation

• reading message

• identification of key elements

• automatic structuring

• transformation into ERP flow

🔹 Concrete cases

• urgent request

• anomaly reporting

• security alert

• need for intervention

👉 Result:

even a simple message can trigger a business flow

4.4 Profiles and entities: the basis of contextualization

A piece of data alone has no value if it is not linked.

SOOKSOOK relies on structuring entities:

🔹 Profiles

• utilisateur

• technicien

• intervenant

🔹 Business objects

• machine

• equipment

• technical position

🔹 Organization

• groupe

• chantier

• zone

• site

🔹 Key contribution

• contexte

• rattachement

• traceability

• ERP operation

👉 This allows you to know:

• who did what

• on what equipment

• where

• in what context

4.5 Attachments: field evidence

Data without proof loses its value.

SOOKSOOK allows you to associate:

🔹 File Types

• PDF

• photos

• captures

• documents

• scans

• justificatifs

🔹 Role

• proof of intervention

• validation

• compliance

• audit

👉 These elements can be:

✔ integrated into the ERP flow
✔ sent with XML (ZIP)
✔ automatically archived

Global view of sources

SOOKSOOK does not capture any data…

👉 It captures acomplete information ecosystem :

• operational

• safe

• techniques

• organisationnelles

• documentaires

Strength of the SOOKSOOK model

👉 All sources converge into a single system

➡ centralization
➡ structuring
➡ transformation

Then :

➡ ERP integration

Conclusion of the chapter

👉 ERP integration does not depend on a single tool
👉 It depends on the ability to capture all sources

SOOKSOOK allows you to:

transform each action, each message, each document into usable data